Which Production Staffing Arrangement is Best for You?

Jan 22, 2019

If your company is looking for production staffing support, they'll typically run into 3 types of production staffing arrangements: recruitment-based, full outsourcing, and day hires.

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If your company is looking for production staffing support, they’ll typically run into 3 types of production staffing arrangements: recruitment-based, full outsourcing, and day hires.

There are varying benefits and financial obligations with each arrangement. Finding the right staffing option depends on your organization’s long-term goals and budget.

Here’s a look at how each of these production staffing arrangements work…

Recruitment-Based Production Staffing

With a recruitment-based production staffing arrangement, your staffing agency will search for a candidate in exchange for a recruitment fee. These recruitment fees are based on the employee’s annual salary.

With a recruitment arrangement, your staffing partner will help in writing the job description, developing a target salary range, and manage all the job postings, networking, and pre-screenings.

With your job description locked-in and posted, your agency will then work with you in identifying a pool of potential candidates. Once those candidates have been identified, then your staffing partner will schedule interviews with key hiring managers at your organization. Finally, once a candidate has been selected, this new employee is added to your organization as a new hire.

Your staffing partner will collect their fee, and your job opening is now closed.

Recruitment-based arrangements work best for organizations that don’t have the time or resources to look for talent. Or for organizations who are having trouble finding the right talent.

Outsourced Production Staffing

Outsourced staffing is similar to a recruitment-based arrangement. The key difference is who hires the employee.

When you outsource your production staffing, your staffing partner will handle all of the job postings, pre-screening, and interview scheduling.

Once a candidate has been selected, your staffing partner hires them directly. Then, they’ll essentially “lease” the employee to your organization.

Your staffing agency pays the employee’s salary, benefits, taxes, workers comp, and payroll. In turn, your agency invoices for the employee for the duration of the project.

Outsourced production staffing arrangements are best suited for organizations that want to limit their liability and exposure associated with hiring a full-time employee.

Day Hires

The final production staffing arrangement is day hires. Day hires are geared towards project-specific needs. An example would be booking labor for a 3-day event, or booking an editor to supplement your workload for the month.production staffing arrangements

Because day hires are project-based, bookings can last 1 day or multiple days depending on the project. A day-hire will work on-location at a production studio or office or remote live production projects.

With day hires, your staffing partner will book all necessary labor on a day-rate basis for the length of the project. They’ll manage the booking, scheduling, payroll, and year-end 1099 processing associated with this type of production staffing agreement.

Day hires are ideal for organizations who need supplemental support for a project, or who need production crew for a 1-off event of production.

Each of these 3 production staffing arrangements varies in their benefit and financial obligation. Choosing the right arrangement depends on your organization’s specific needs.

Recruitment arrangements are ideal for companies who are stuck finding candidates. Outsourcing is the way to go if your firm doesn’t want to manage the administration associated with hiring someone full-time. And if you just need labor to support a short-term project, day hires may be best.

If you’re looking to expand your in-house production team, or need assistance crewing your next live production, give us a call, or check out our production staffing page for more info.

No Comments
  • Andrew Ryback Reply
    2018-03-07 21:55:41

    We're glad you found this to be useful, Margaux. Let us know if there's anything we can help with.

  • Margaux Ford Reply
    2018-03-07 05:57:06

    I appreciate the tips on hiring a production staffing company to have more time to focus on the creative aspects of the project. Hiring a production crew is a tedious task, and can take up much of your time. We're currently working on a huge production, and I'll share this article with my boss so he'll consider on delegating the recruitment to a staffing company. I like that you mentioned that staffing company can ensure to have the right team onboard for the project. Thanks!

  • Robert McWilliams Reply
    2017-10-31 19:05:18

    Todd:I have an ad agency in addition to our production company. We put one of our clients on OTT two months ago up in Nevada. Seems to be working!Thanks again for the work earlier this month.Rob

  • Nicole Rohde Reply
    2017-05-27 22:28:45

    Hey Andrew, Any word as to whether or not the Jokers will be back for Comic Con this year? Please let me know. Thanks!!!

  • Aaron Estabrook Reply
    2017-02-23 16:26:57

    I'll be tuning in for sure!

  • David Patton Reply
    2015-01-16 13:16:02

    Interesting blog post Andrew. For those who are nearly ready to cut the cord, but still want access to key channels such as ESPN, I'd recommend checking out Dish Network's new service, Sling TV. It provides access to a handful of channels for $20/month.https://gigaom.com/2015/01/15/sling-tv-details-price-devices-networks-resolution-bandwidth/

  • Andrew Ryback Reply
    2015-01-13 14:44:19

    Go for it! I'll admit that I was a little apprehensive about pulling the plug at first, but honestly, the transition away from DirecTV has been seamless. The only missing link is live sports, but there are a few work arounds depending on what sports you watch. Good luck!

  • Gregory Hart Reply
    2015-01-13 06:35:00

    While I am part of the 55 year old demographic that still has TV boxes and does TV viewing, I do my viewing using DVRs and networked PCs playing video files from an in-home server. I too have noticed that I view a handful of shows on a regular basis and have found various other sources for these shows. And now it has gotten to the point to where I am seriously considering ending my very long relationship with DirecTV and going streaming. Working in the TV industry also helped to open eyes to this as well. This transition from "old" TV is coming and the networks (Les Moonves, I am looking at you!) had better plan for it.

  • Gary Reply
    2013-08-08 09:44:39

    You've left out a HUGE part of this story by not mentioning Howard Stern's effect on the Sharknado buzz! #siris-ly

  • Marybeth Harrison Reply
    2013-08-07 14:46:29

    I can almost hear the theme song from Jaws as I read your post!